Planned
Who was assigned
Publish the roster the team received. It remains available for comparison later.
Everything you need to run shifts
- Plan
- Clock
- Cover
- Approve
Roster, attendance, open shifts, leave and hours stay connected — so the week does not scatter across spreadsheets and chat.
Built for day-to-day shift work
Plan the roster, record attendance, fill openings and approve hours in the same system. Assisted scheduling stays draft-only until a planner publishes.
Roster planning
Build week or month schedules by person or role, copy patterns, and publish one clear plan to the team.
Assisted drafts can fill open shifts as editable proposals. The planner reviews and publishes — never automatic final scheduling. See roster planning →Simple timekeeping
Staff clock in and out from a phone or a shared PIN kiosk. Punches stay linked to the published shift.
See timekeeping →Open shifts
Offer an opening to eligible colleagues instead of rebuilding cover through phone trees and group chats.
See open shifts →Shift swaps
Staff can ask a named colleague to cover or trade a future shift, with eligibility checks before approval.
See shift swaps →Leave and absence
Review mobile leave requests in one inbox and keep medical leave separate from the annual balance.
See leave requests →Hours ready for payroll
Apply configured rules to attendance and breaks, then approve the period for CSV or API handoff.
See hours & approval →When someone cannot work
Find cover without endless phone calls
Unexpected absences do not have to mean rewriting the week by hand. Staff can report that they cannot work, and eligible colleagues can claim the opening.
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Report absence or open the shift
For a published shift today or during the following three local calendar days, staff can report that they cannot work. A planner can also open a shift directly.
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Notify eligible people, then confirm the claim
Eligible people are ranked and notified in waves. The first successful eligible claim receives the shift — Vaktos does not auto-assign a replacement.
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After start, record cover without a claim
Once the shift has started, Shift correction can record who worked without creating an open-shift claim.
On vessel organisations linked to MarRest, crew report absences and claim open shifts in MarRest — the published shift and assignment stay in Vaktos.
Clear oversight
Better oversight for managers. A simpler day for staff.
When roster, attendance and changes live in the same system, it is easier to see who should work, who showed up, and what still needs a decision. The published assignment stays visible for comparison.
Worked
Who actually attended
Clock-in and attendance record who showed up and when — separately from the published assignment.
Corrected
What needs fixing
Shift correction records cover after start without overwriting the published plan into a single historical truth.
Approved
What you sign off
Review hours, breaks and overtime, then approve the period for export to the next payroll process.
Vaktos is not a payroll system. It prepares approved hours for CSV export or read-only API access so the next payroll process can start from a reviewable record.
From scattered updates to one connected week
A spreadsheet can publish a plan. Live operations also need cover, attendance and approval attached to the same shifts.
Before
The week is rebuilt by hand
- Spreadsheet
- Group chat
- Phone tree
- Rewritten roster
- Who actually worked?
With Vaktos
Each stage stays attached
- Published plan
- Open shift or swap
- Attendance
- Corrections
- Approved hours
Two ways to rearrange cover
Open shifts or a named colleague
Use open shifts when cover is open to eligible people. Use a shift swap when someone already knows who should take it.
Open shifts
- Open shift
- Eligible people
- First valid claim
Ranked notification waves reach suitable colleagues. Vaktos does not choose the replacement automatically.
Named shift swap
- Ask a specific colleague
- Eligibility checks
- Accept or reject → approval
Requests far enough ahead can be approved automatically after peer acceptance; nearer requests go to the planner.
For workplaces that run on shifts
Whether you run a hotel, restaurant, shop, bakery or another shift workplace, Vaktos helps you plan staffing and keep the working day organised.
Hospitality and service
Hotels and similar operations
Hotels often show the pattern clearly: named roles across the day, sudden absences, and a period that still needs reviewable hours. The same workflow applies elsewhere.
Same core workflow
Bakeries, shops, care and more
Bakeries, shops and care teams use the same shift workflow — not separate product pillars or industry presets.
Vessel organisations using MarRest
For shipping companies, Vaktos can connect with MarRest, where work-and-rest recording is handled separately.
Separate systems, clear handoff
For linked crews, punching and near-term call-out actions stay in MarRest; open shifts and staffing changes can synchronise to Vaktos. Rest alerts inform the planner and do not automatically block shifts.
Built around the full shift cycle
From the published plan through cover, attendance and approved hours.
Óðinn Sverrisson
Founder
Hlynur Freyr Vigfússon
Co-founder
Why the name Vaktos?
Vaktos
Vakt means a work shift in both Icelandic and Norwegian. Vaktos is the system around that shift: planning it, covering it when the day changes, and approving the hours that follow.
See how Vaktos could work for your team
Share a normal roster week with us. We will show how Vaktos can simplify planning, day-to-day changes and timekeeping.
Request a demoContact
Tell us how you plan shifts today, what usually changes during the week, and how you review hours. We will walk through that week in Vaktos — not a canned demo company.
Frequently asked questions
What does Vaktos do?
Vaktos is a shift management system for planning rosters, recording attendance, handling open shifts and swaps, managing leave, and approving hours for export. When the day changes, the published plan stays visible alongside what actually happened.
Which teams is Vaktos designed for?
Organisations that assign people to defined shifts and need planning, cover, attendance and approved hours in one place. Hotels are a common example; bakeries, shops and care teams use the same core workflow. Vessel operators can connect planning with MarRest.
How are the roster and attendance different?
The roster is the schedule the team received. Attendance records who came to work and when. Keeping both lets planners review exceptions without rewriting published history after the event.
Can a planner record changes after publication?
Yes. Upcoming gaps can go through open shifts, employees can request a named shift swap, and a planner can use Shift correction after work starts. In each case the published schedule remains available for comparison.
How are open shifts assigned?
Eligible colleagues can claim an open shift. Vaktos ranks eligible people and notifies them in waves; the first eligible claim that succeeds receives the assignment. Vaktos does not auto-select a replacement.
Can employees swap shifts with each other?
Yes. An employee can ask a named colleague to cover a future published shift or propose trading two future shifts. Vaktos checks eligibility; after the colleague accepts, requests at least 48 hours away can be approved automatically, while nearer requests go to a planner. Swaps are separate from open shifts.
How are holiday and sickness handled?
Staff request leave from their phones and planners review it in an inbox. Medical leave is recorded separately from the configured annual-leave balance.
Can staff use a phone to clock in?
Yes. Staff can clock against a published shift from the home-screen web app, or use a shared PIN kiosk. If connectivity fails, both clock-in and clock-out can queue on the phone and be sent when it reconnects.
Does Vaktos calculate hours and overtime?
Vaktos applies configured work rules to attendance and recorded breaks. A planner reviews the results and approves the week or month before export.
Is Vaktos payroll software?
No. Vaktos prepares approved hours for CSV export or read-only API access. It does not calculate tax, create payslips or replace payroll software.
Does Vaktos offer assisted scheduling?
Yes. A planner sets the shift times and optional preferences, and Vaktos can propose assignments using recent patterns, availability, leave, roles and work constraints. Assignments are saved as editable drafts and are never published automatically.
How does Vaktos work with MarRest?
Vaktos and MarRest are separate systems. For linked vessel organisations, Vaktos provides roster planning while crew punching, work-and-rest records and near-term call-out actions stay in MarRest; open shifts and staffing changes can synchronise to Vaktos. Rest warnings inform the planner and do not automatically block shifts.
Can we see Vaktos with our own roster?
Yes. Share a representative week and we will walk through how Vaktos would handle planning, day-to-day changes, attendance and period-end hours. Use the contact form to request a demo.